SAFAC Budget Guidelines

Guidelines are used to outline what items organizations can and cannot request from SAFAC. While Guidelines do not serve as an exhaustive list of items that can be requested, all requests must follow the limits outlined in the Guidelines.

Guidelines are determined by the committee in January for the following academic year, and are always available on the SAFAC website. SAFAC reserves the right to add or clarify guidelines throughout the year, make exceptions, and/or deny funding when necessary.

In order to receive funding through SAFAC, a student organization must be a registered and in good standing with the Committee on Student Organizations (COSO). The organization’s membership and programs must be open to all University of Miami students.

The following funding principles are utilized by SAFAC:

  • SAFAC allocates funding to student organizations for use by University of Miami undergraduate students, provided that at least 75% of the organization’s membership has undergraduate student status. Student organizations that do  not  fulfill  this  requirement  will  have  allocations  reduced  by  a percentage equal to the percentage of non-undergraduate students.
  • SAFAC only allocates funds for one fiscal year. A referendum is required for multi-year expenditures.  Unused funds will be returned to SAFAC at the end of each fiscal year (May 31st).
  • SAFAC’s role is to subsidize an organization's expenditures. SAFAC is not responsible for fully funding the totality of a student organization’s operations. Student organizations are encouraged to seek outside sources of income (i.e. dues, sponsorship).
  • It is the responsibility of the organization and their treasurer to be familiar with these guidelines, and to be aware of any funding caps that may impact the group’s ability to request funding throughout the year.
  • Submission of a budget does not guarantee that the items requested will be funded, even if the same items were funded in previous years. Groups that purchase items prior to receiving approval from SAFAC do so at their own risk, and may be required to reimburse the organization’s account from departmental or personal funds.
  • Priority in SAFAC funding is given to student organizations that enhance student life, enrich the extracurricular experience, and/or improve the educational climate of the University.
  • SAFAC funding shall be based on the merits of programs designed for and open to the entire university community.
  • SAFAC funding is only given to programs/funding requests that relate to the guiding principles of the student organization requesting the funds.
  • SAFAC funding will  be  based  on  the  demonstrated  necessity  of  expenditures  (as determined by SAFAC) for the successful existence of the organization or completion of a program.

The Guidelines also include a number of items that SAFAC does not fund for any organizations. These items include: 

  • Any items purchased prior to receiving approval from SAFAC.
    • Budgets must be SUBMITTED (with ALL required signatures) to the Department of Student Activities and Student Organizations (SC 206) AT LEAST two weeks before the first request is expensed in order for the request to be considered by SAFAC. Requests not submitted at least two weeks in advance will not be funded, seen as a reimbursement. Submitting a request two weeks in advance does not guarantee that any individual event or item will be funded.
  • Alcoholic beverages.
  • Donations in which proceeds or materials purchased are directly donated, including philanthropies.
  • Fees - bail bond, services rendered by University employees, legal services (including insurance), University employee speakers, and Wellness Center fees.
  • Folders or binders.
  • Food (except for banquets listed above).
  • Live animals.
  • Partisan political contributions.
  • Prescription medications.
  • Professional printing (paper related printing).
  • Promotional merchandise.
  • Services provided free of charge to student organizations by the University of Miami.
  • Local travel.
  • Water coolers.

 

Guidelines

2017-2018 SAFAC Guidelines 

2016-2017 SAFAC Guidelines

 

Precedents

Precedents are financial decisions that are made by SAFAC outside of the guideline amounts for the current fiscal year. Precedents are based on motions made during voting by SAFAC during each meeting, and are designed to ensure that funding levels are consistent from one organization to the next.

Examples of precedents may include a maximum number of events that will be funded each year or a maximum amount of money that will be allocated for certain items.

Beginning in 2017-2018, rules that existed as precedents will be included in the SAFAC Guidelines. This change is designed to simplify the process for student organization treasurers.


2016-2017 SAFAC Budget Precedents