SAFAC Budget Guidelines

Guidelines are used to outline what items organizations can and cannot request from SAFAC. While Guidelines do not serve as an exhaustive list of items that can be requested, all requests must follow the limits outlined in the Guidelines.

Guidelines are determined by the committee in January for the following academic year, and are always available on the SAFAC website. SAFAC reserves the right to add or clarify guidelines throughout the year, make exceptions, and/or deny funding when necessary.

In order to receive funding through SAFAC, a student organization must be a registered and in good standing with the Committee on Student Organizations (COSO). The organization’s membership and programs must be open to all University of Miami students.

The following funding principles are utilized by SAFAC:

  • SAFAC’s role is to subsidize organizations’ expenditures. SAFAC is not responsible for fully funding the totality of student organizations’ operations. Student organizations are encouraged to seek outside sources of income (i.e. dues, sponsorship).
  • Submission of a budget does not guarantee that the items requested will be funded, even if the same items were funded in previous years.
  • SAFAC will not reimburse any items that were purchased prior to receiving funding approval. Organizations may begin expending requests without approval no earlier than two weeks after the budget is submitted to the Department of Student Activities and Student Organizations. Requests purchased before or during this two-week window will be considered as reimbursements and will not be funded. Groups that purchase items prior to receiving approval from SAFAC do so at their own risk and may be required to reimburse the organization’s account from departmental or personal funds.
  • SAFAC only allocates funds for one fiscal year.  A referendum is required for multi-year expenditures.  Unused funds will be returned to SAFAC at the end of each fiscal year (May 31st).
  • It is the responsibility of organizations and treasurers to be familiar with these guidelines and to be aware of any caps that may impact organizations’ ability to request funding throughout the year.
  • Priority in SAFAC funding is given to student organizations that enhance student life, enrich the extracurricular experience, and/or improve the educational climate of the University. Funding shall be based on the merits of programs designed for and open to the entire university community.
  • SAFAC funding is only given to programs/funding requests that relate to the guiding principles of the student organization requesting the funds.
  • SAFAC funding will be based on the demonstrated necessity of expenditures (as determined by SAFAC) for the successful existence of the organization or completion of a program.
  • SAFAC reserves the right to add Guidelines throughout the academic year.
  • The Vice President for Student Affairs approves all funding decisions made by SAFAC

The Guidelines also include a number of items that SAFAC does not fund for any organizations. These items include: 

  • Any items purchased prior to receiving approval from SAFAC (reimbursements).
  • Any items or activities that violate University of Miami policies or federal/state/local laws.
  • Alcoholic beverages.
  • Donations wherein items are directly donated, including to philanthropies.
  • Folders or binders.
  • Live animals.
  • Personal items such as hair products, makeup, name tags, etc.
  • Postage stamps.
  • Prescription medications.
  • Professional paper-related printing.
  • Professional audio, video, photography, or graphic design services.
  • Promotional merchandise such as mugs, hats, keychains, etc.
  • Retreats (with the exception of spiritual retreats for religious organizations).
  • Services provided free of charge to student organizations by the University of Miami.
  • Services rendered by University of Miami employees.
  • Social outings such as movie nights, bowling, group pedicures, etc.
  • Water coolers.
  • Website hosting or design fees.
  • Wellness Center fees. 

Guidelines

2018-2019 SAFAC Guidelines

2017-2018 SAFAC Guidelines