Funding Request Process

Funding Principles

In order to receive funding through SAFAC, a student organization must be registered and in good standing with the Committee on Student Organizations (COSO). SAFAC allocates funding to student organizations, provided that at least 75% of the organization’s membership has undergraduate student status.  Student organizations that do not fulfill this requirement will have funding amounts reduced by a percentage equal to the amount of non-undergraduate students.

SAFAC only allocates funds for one fiscal year.  A referendum is required for multi-year expenditures.  Unused funds will be returned to SAFAC at the end of each fiscal year (May 31st).

SAFAC does not fund the totality of a student organization.  SAFAC’s role is to subsidize an organization’s expenditures.  Student organizations are encouraged to seek outside sources of income (i.e. dues, sponsorship).

Priority in SAFAC funding is given to:

  • Student organizations that enhance student life and the out-of-class experiences or improve the educational climate at the University.
  • Programs held on the University of Miami campus.
  • Programs that relate to the guiding principles and objectives of the student organization requesting the funds.

SAFAC funding will be based on the organization’s guiding principles and the necessity of expenditures (as determined by SAFAC) for the successful completion of a program.

The Vice President for Student Affairs must approve all funding decisions made by SAFAC.

Funding Procedures

There are two types of funding requests; Early Budgets and Regular Budgets. Early Budgets are submitted once a year in the spring for the following fall semester’s expenditures.  Regular Budgets are submitted anytime during the year for expenditures during that same year.

In order to apply for any type of funding, a student organization must be registered with the Committee on Student Organizations.  The correct form(s) must be submitted to SAFAC in two formats, hard copy and via OrgSync. The organization’s primary officer, treasurer, advisor, and SAFAC liaison must sign the hard copy version.  Forms will not be processed without signatures. PLEASE BE SURE THAT YOUR LIASION SIGNS THE FORM FIRST, BEFORE THE OFFICERS.

Early Budgets

To be eligible to submit an Early Budget request, student organizations must be registered with the Committee on Student Organizations by the end of the fall semester.

Organization treasurers must attend a mandatory workshop (held in January/February) prior to submitting their student organization’s funding request.  All information and forms regarding the funding process will be distributed at this time.

Funding for programs must be listed in priority order.  Most important programs should be listed first on the request form.

Supporting documentation must be attached to funding requests for any requested items above or not included in guidelines.

SAFAC reviews all Early Budget forms over a designated weekend in April. Student organizations are notified of funding allocations in writing prior to the end of the spring semester.

Regular Budgets

All student organizations are eligible to submit up to two regular budget requests each academic year.

Student organizations may not request funding for a program/event that was held prior to the submission of the request, or for programs/events where funding has already been committed (via a signed contract, for example).

Funding for programs must be listed in priority order.  Most important programs should be listed first on the request form.

Supporting documentation must be attached to funding requests, for any items above or not included in guidelines.

Student organization representatives will be scheduled to present their requests to SAFAC.

Organizations will be notified of funding allocations in writing approximately one week after presenting their request to SAFAC.

Funding Policies

Student organizations must use funds in the manner in which they were allocated.  SAFAC may monitor student organization accounts and may require student organizations to submit documentation detailing their account transactions.

Student organizations are held responsible for their accounts and are accountable for the funding they receive.  Student organizations must repay SAFAC for any debt incurred. 

Student organizations may not make a profit from any event funded in part by SAFAC.